Job Opportunities

Event Coordinator – Part Time

This position requires organization, a positive attitude and flexible hours to meet with Clients to professionally arrange their special events at Heartland Acres.  This position is part time.

General Duties

  • Take charge individual with the ability to consult with clients in order to determine objectives and requirements for events such as weddings receptions, meetings and conferences of all types.
  • Must be able to anticipate events needs, discern work priorities and meet deadlines with little supervision and be willing to work evenings and weekends.
  • Should have a love for special event management , provide outstanding customer service and be able to build relationships with customers.
  • Monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Hire train and supervise support staff and volunteers required for events.

Event Planning

  • Create room layouts
  • Provide beverage requirements. Ordering with vendors.
  • Provide and work with audiovisual equipment.
  • Serve as liaison with vendors on event related matters.
  • Monitor and participate as needed in event set up and clean up.
  • Propose new ideas to improve the event planning implementation process.

Event Administration 

  • Assist with preparing budgets and providing periodic progress reports as required by the Executive Director.
  • Keep track of event finances including check requests, invoicing and reporting.
  • Coordinate appointments and visits to the facilities and scheduling of events for the campus on the schedule.
  • Prepare and modify contracts as required.


  • Ability to manage multiple projects with little supervision.
  • Excellent interpersonal skills to communicate with clients and staff.
  • Willingness to do what is needed at all times to ensure the campus safety and security, business continuation and cleanliness.
  • Bachelors degree preferred, significant work experience is also a plus.
  • At least 3 years of experience with office administrative duties.
  • Proficient using the latest versions of Word, Excel, Power Point, and all office products.


Applicants should submit a complete resume with wage expectations and availability to:
Heartland Acres Agribition Center
2600 Swan Lake Blvd.
Independence, IA 50644
Attn: Craig Johnson, Executive Director